Saskatchewan Camps Association Mission Statement

To promote, enrich, and encourage the development of quality organized camping for all Saskatchewan people, through leadership, advocacy, and provision of services.

Philosophy of Standards and Accreditation

Accreditation is the official recognition by the Saskatchewan Camps Association (SCA) of a camp’s efforts and dedication to industry standard. The Accreditation Program is an educational tool designed to be a resource in helping camps become more knowledgeable about current government laws and safe camping practices.

In Saskatchewan, camps often experience an influx of new people each year both at the board of directors level and program staffing levels. This makes accreditation even more important for training and maintaining an awareness of current industry standards. The SCA is committed to working with its member camps in this educational and awareness process.

The compliance with these standards should be only one of the methods used by camp operators in ensuring that the facilities and programs they run are safe, enjoyable, and in accordance with government regulations. Each camp should assess their own risk and ensure that they are managing that risk with diligence.

The SCA’s accreditation standards are divided into two areas: Mandatory Standards, which are government regulations and/or standards the SCA feels are essential to camp operation; and Desirable Practices, which have been developed to help camps strive for excellence in operating programs and recognize a camp’s responsibility for the safe care of campers who take part in their programs.

The SCA recognizes the distinctiveness of each camp. Standards are not intended to regulate or limit the unique spirit or emphasis of an individual camp but rather to encourage their efforts of maintaining a high-quality standard for camping in Saskatchewan.

Disclaimer

The purpose of these standards is to educate camp directors, board members, and camp personnel regarding regulations, practices, and procedures followed generally within Saskatchewan Camps Association (SCA) accredited camps. These standards also provide a basis for accreditation of camps by the SCA. It should be recognized that there may be aspects of each standard that may not be applicable to all camps. Further, it is not the intention of the SCA to attempt to include in these standards every practice or procedure that might be desirable for or implemented by a camp, since conditions, facilities, and goals or objectives of camps are not identical or uniform.

In developing and applying these standards in the accreditation process, the SCA does not undertake to verify the continuous adherence by accredited camps or their owners, operators, directors, or personnel to every applicable standard. The SCA also does not warrant or guarantee that compliance with these standards will prevent any or all injury or loss that may be caused by activities, facilities, equipment, practices, or procedures at accredited camps that are the subject of these standards. The SCA specifically does not assume any responsibility or liability for any such injury or loss.

Further, the SCA hereby expressly disclaims any responsibility, liability, or duty to affiliated camps, directors, owners, camp personnel, and campers and their families/guardians, for any such liability arising out of injury or loss to any person by the failure of such camps, directors, owners, and camp personnel to adhere to these standards.

Endorsement Categories

The accreditation manual is divided into three main endorsement categories:

  1. FACILITY ENDORSEMENT − applies to camps that operate a facility. The camp is not permitted to operate any programs under a facility endorsement.
  2. PROGRAM ENDORSEMENT − applies to all camps that operate a program whether on their site or on a different site or are day camps/day trips that are not overnight travel programs.

Compliance with the Facility Endorsement is required for a successful Program Endorsement. In the event of a program operating on a rented/leased facility, it is the responsibility of the program to ensure that the facility on which they operate is in compliance with the Facility Endorsement.

Camps are not permitted to be involved in any program/activity that does not comply with the standards that apply to that program/activity.

  1. TRAVEL ENDORSEMENT – applies to all camps that operate off-site overnight programs or programs that happen away from the main camp property (excluding dedicated campout sites within .5 km of the primary residence facility).

Compliance with the Facility Endorsement and Program Endorsement are required for successful Travel Endorsement. In the event of a program operating strictly travel programs, the base (place of storage of equipment, records, and office) is considered the facility.

This endorsement is designed to address the increased risk and liability of operating travel programs where it is not possible to always control the environment and situations that may occur.

Camps are not permitted to be involved in any travel program/activity that does not comply with the standard that applies to that travel program/activity.

The SCA recognizes two categories of standards:

  1. Mandatory Standards − indicated with bolded print. These standards are primarily government laws with some exceptions.
  2. Desirable Practices − indicated with regular print. These standards are designed to assist camp operators in developing and maintaining high quality camping operations.

 

Your camp must have 100% compliance with Mandatory Standards and a minimum of 80% compliance with Desirable Practices for accreditation.

Procedure for Accreditation

The accreditation procedure includes the following steps:

  1. The SCA will identify camps due for an accreditation visit (every third year) or verify a visit request for camps seeking accreditation for the first time or following a period of certification lapse.

A mutually convenient visitation time will be arranged for a date while camp is in session.

  1. To prepare for your accreditation visit please:
    1. Ensure your camp is a SCA member in good standing.
    2. Review the most current copy of the SCA Standards and Accreditation Manual (mailed out as a hard copy to all member camps and digitally available at saskcamps.ca ).
    3. Submit a current copy of the compliance report.

Reminder: 100% of the Mandatory Standards and a minimum of 80% of the Desirable Practices must be met in order to obtain accreditation. The SCA is available to meet with camps who do not meet minimum compliance to assist and advise a camp towards minimum or higher compliance.

  1. Pay the accreditation visit fee of $100.00 before June 30th.
  1. The accreditation visitor will be the SCA Executive Director, who is familiar with the standards and with the operation of camps, unless otherwise communicated in advance. During this visit:
    1. The visitor will be reviewing the facilities, programs, and operations.
    2. The camp is responsible for the visitor’s meals and one night’s accommodation, if necessary.
    3. A second person may accompany the SCA Executive Director as an observer, such as an SCA board member training for accreditation visits.
    4. The accreditation visitor will meet with either:
      1. The permanent camp director
      2. Or the seasonal camp director, plus one or more of the camp’s board members, to conduct the visit and review standard compliance.
    5. Following the visit, the SCA will notify the camp with a written report of any unmet standards or items needing clarification or correction before the SCA Board meets to approve or refuse accreditation recommendations. Camps can submit any updates regarding their compliance at this time.
    6. The Executive Director will submit an accreditation compliance report and recommendation to the SCA Board of Directors for approval at their first meeting following the visit:
      1. Camps will be informed in writing of the board’s decision, including a request for corrections if necessary.
      2. Any decision of the board can be appealed within 60 days of notification.
      3. Whether accredited or not, the camp may request another meeting with the visitor to discuss possible improvements.
    7. Camps will hold an approved accreditation certificate for three years providing they remain:
      1. In minimum or higher compliance with the SCA standards, submitting an annual compliance report, and
      2. A member in good standing.
    8. The SCA asks that all member camps notify the SCA President or Executive Director about significant incidents and/or accidents occurring during camp activities that may attract media attention or involve legal action. Reports should be made for any significant incident that demonstrates actual or assumed neglect of an accreditation standard(s).

Compliance Report Explained

The compliance report is the worksheet filled out on non-visit years and before a SCA visit on accreditation years that identifies whether accreditation requirements are met. For each standard, indicate if your camp is either “yes”(compliant), “no”(non-compliant), or “n/a”(not applicable). List all non-compliant and non-applicable standards on the worksheet.

Neglecting to submit annual compliance reports by June 30th will result in a lapse in accreditation.

Additional Information

This manual refers to various government documents and laws, etc. It is necessary for camps to maintain current knowledge and understanding of these regulations. Please refer to the appendix for contact information for the appropriate government departments or agencies. The SCA has provided links to these documents and websites to the best of our ability in its digital format of the Accreditation Manual available at www.saskcamps.ca/accrediation.

The SCA strongly recommends that staff certification be pursued in the skill areas under the appropriate national or provincial association or governing body guidelines (e.g., Paddle Canada – Canoe Program).

Definition and Terms

Camp Director:                                          The person in charge of the camp operations, appointed by the camp board of directors (or equivalent).

Cabin Leaders:                                           Those involved with the direct care of specific campers during their stay at camp (this includes residential care such as nighttime, etc.). Note: These individuals are also commonly known as “counselors”. In respecting the profession of counselors and recognizing that camp staff in general are not trained to be professional counselors, the SCA asks that the term “cabin leader” be used.

Cabin Leaders-in-Training (CITs):   Individuals who are training to be cabin leaders through a variety of educational methods including mentoring by a cabin leader.

Trip Leader:                                                 The individual(s) who are responsible for the health and safety of the group while an out-trip is in progress.

Travel Program:                                        Any program that involves nights being spent away from the camp’s facility (excluding dedicated campouts within .5 kilometers of the main camp residence facility).

Mandatory Standards:                          These standards are in bold print. A camp must have 100% compliance for accreditation.

Desirable Practices:                                These standards are in regular print. A camp must reach at least 80% compliance for accreditation.

New or Revised Standards:                 The standard number (e.g., P.3) is listed in italics.

Contact Information

The SCA Accreditation Committee continually evaluates the standards outlined in this manual. If you have any recommendations, comments, or concerns, please contact the Saskatchewan Camps Association:

Box 8862, Saskatoon, SK, S7K 6S6. [email protected]. 306.232.0190

FACILITY ENDORSEMENT

Facility Endorsement applies to all sites that:

  1. Provide a facility for others to operate camping programs,
  2. Or own and operate their own programs on their own site,
  3. Or any combination of a) and b).

F1.0 Administration

F1.01  Does the camp have a documented policy for Personal Information Protection and Electronic Documents Act (PIPEDA)? Yes  No  N/A
F1.02 Does the camp comply with the Canada Anti- Spam Legislation (CASL)? Yes  No  N/A
F3.03  Does the camp comply with the regulations of the Canadian Revenue Agency that apply to the operation of organized camps for paid staff including deductions, payroll records, and taxes? Yes  No  N/A
F1.04 Does the camp comply with all regulations of the Worker’s Compensation Board? Yes  No  N/A
F1.05  Does the camp carry insurance in the following areas and renew policies annually?

a)  Property insurance

b)  Liability insurance

c)  Motorized vehicle insurance, including non-owner, passenger, hazard, and accident insurance

d)  Sickness and accident insurance for campers

e)  Accident insurance for volunteers

Yes  No  N/A
F1.06 If there is health insurance in place, is it reviewed annually? Yes  No  N/A
F1.07 Does the camp have written and implemented objectives communicated to all staff members that are consistent with good camping practices as promoted by the Saskatchewan Camps Association’s Standards and Accreditation Program? Yes  No  N/A
F1.08   Are all camp promotional materials specific and accurate, avoiding false, ambiguous, or misleading advertising or claims? Yes  No  N/A
F1.09 Are the camp’s record keeping systems evaluated annually? Yes  No  N/A
F1.10 Does the camp keep adequate yearly budget records? Yes  No  N/A
F1.11 Does the camp keep adequate yearly inventory records? Yes  No  N/A
F1.12 Does the camp keep adequate yearly personnel statistic records? Yes  No  N/A
F1.13 In the case of rental groups, does the camp keep copies of rental agreements? Yes  No  N/A

F2.0 Human Resources

F2.01  Does the camp comply with hiring practices that the Saskatchewan Human Rights Commission deems necessary to the camp’s local situation? Yes  No  N/A
F2.02  Does the camp comply with employment practices specified in Labour Standards that the Saskatchewan Human Rights Commission deems necessary to the camp’s local situation? Yes  No  N/A
F2.03 Does the camp comply with all regulations affecting the employment of foreign staff? Yes  No  N/A
F2.04  Does the camp comply with The Saskatchewan Employment Act and The Occupational Health and Safety Regulation, 2020, requiring employers to develop and implement a harassment policy within their workplace?

The following guide provides an outline for developing a policy and the best practices to use when dealing with harassment: Harassment Prevention: An employer’s guide for developing a harassment policy, 2020 (Government of Saskatchewan).

Yes  No  N/A
F2.05  Is training provided for all staff to recognize and prevent actual or potential situations in which they may be falsely accused of abuse and/or harassment? Yes  No  N/A
F2.06 Is there a written job description for each position that is used for selecting, supervising, and evaluating staff? Yes  No  N/A
F2.07 Is there a written employment agreement stating specific conditions of employment? Yes  No  N/A
F2.08 Is there a written application and/or resume on file for each personnel? Yes  No  N/A
F2.09 Is there a permanent record of all hired staff on file?

   It is the SCA recommendation that all employee records/employee personnel files are kept permanently. These records should include copies of current staff qualification certificates such as lifeguard qualifications and First Aid/CPR, the staff application, references, and other pertinent material, such as successful completion of a Criminal Record Check, where applicable.

Section 24 of the Canada Labour Standards Regulations identifies the required records to be kept on file for inspection by an inspector under the Canada Labour Code.

Yes  No  N/A
F2.10. Are references required and checked for each staff member? Yes  No  N/A
F2.11 Has each staff member been interviewed?

 

Yes  No  N/A
F2.12 Are Criminal Record Checks (CRC) provided by all staff and volunteers?

It is the SCA recommendation that CRCs should be provided before the commencement of employment/volunteer service and, at a minimum, every three (3) years for permanent or continuous (consecutive years) returning staff/volunteers.

CRCs are often unable to be obtained for staff/volunteers under the age of 18. It is recommended that camps have hiring practices for minors that include procedures for quality and properly documented, reference checks.

Vulnerable Sector Checks (VSC) should, and can only, be requested if the position being filled requires or could lead to the employee/volunteer to be in a position of trust and authority over a child(ren) or vulnerable person(s).

Yes  No  N/A

F3.0 Emergency Response

F3.01 Are emergency procedures and drills established and posted? Yes  No  N/A
F3.02 Are emergency phone numbers posted, including the location of the Emergency Medical Service (EMS) with an Estimated Time of Arrival (ETA)?

Posted emergency numbers should include 911 and the following where applicable: fire department, police department, ambulance, poison control centre, and pertinent camp staff.

Posted information should include address and directions to camp.

Yes  No  N/A
F3.03 Does the camp have reliable communication with emergency services? Yes  No  N/A
F3.04 Does the camp have a civic address sign at the entrance to their property to assist with way finding and emergency response?

Civic address signs must be readable and consistent throughout the province with white writing on a blue background and retro-reflective. Signs only show the municipal address number, and highway number or road name. Contact your local rural municipality office or provincial park for address issuing and registration.

Yes  No  N/A
F3.05 Do staff and campers know and practice emergency procedures (including evacuation of buildings) for fire, waterfront accidents, and natural disasters? Yes  No  N/A
F3.06 Is transportation available at all times in the event of an emergency? Yes  No  N/A

F4.0 Buildings & Equipment

F4.01 Does the camp comply with The Public Accommodation Regulations 1997, which applies to the operation of recreational camps, and hold the appropriate licence?

The Camp Facility Standards, September 15, 2016, should be read in conjunction with The Public Accommodation Regulations, which are intended to assist operators of campgrounds and recreational camps in complying with the regulations.

Yes  No  N/A
F4.02   Does the camp comply with Public Eating Establishment Standards, updated: June 2019, which applies to the operation of recreational camps, and hold the appropriate licence?  

These standards have been developed to assist operators of public eating establishments in meeting the regulatory requirements contained in The Food Safety Regulations that came into force in May 2009 and replaced the former Public Eating Establishment Regulations.

Yes  No  N/A
F4.03 Is the camp menu planned following the current Canada Food Guide? Yes  No  N/A
F4.04 Is there a well-equipped first aid centre and isolation quarters on site? Yes  No  N/A
F4.05 Are fire extinguishers and smoke detectors checked annually and records of inspection kept? Yes  No  N/A
F4.06 Are poisonous materials properly marked and kept in a restricted and safe place? Yes  No  N/A
F4.07 Do power tools have safety devices on them to prevent accidents? Yes  No  N/A
F4.08 Are hazardous materials and power tools used only by authorized personnel? Yes  No  N/A
F4.09 Does at least one person on staff hold a current Workplace Hazardous Material Information System (WHMIS) Certificate? Yes  No  N/A
F4.10 Are recorded safety inspections conducted of all facilities, grounds, programs, and services carried out on a regular basis throughout the camp season? Yes  No  N/A
F4.11 Are current on-site blueprints or charts indicating the location of all utilities and sanitation lines available? Yes  No  N/A
F4.12   Does the camp comply with The Shoreland Pollution Control Regulations, 1976, which applies to the operation of an institutional camp? Yes  No  N/A
F4.13 Does the camp comply with regional and municipal regulations applicable to the operation of institutional camps in their area?

Search for your municipal contact information and website if applicable on the Government of Saskatchewan website. mds.gov.sk.ca/apps/Pub/MDS/welcome.aspx

Yes  No  N/A
F4.14 Is the camp operating within a provincial park and in compliance with the applicable regulations for their location? Yes  No  N/A
F4.15 Does the camp possess the permits required for groundwater search and development of water wells? Yes  No  N/A
F4.16 Does the camp comply with accessibility standards that the Commission deems necessary to be incorporated into new camp buildings and obtain the appropriate permissions for these?

Minimum construction standards for buildings in Saskatchewan is governed by the legislative requirements of the Government of Saskatchewan. Minimum standards are applicable to the design, construction, renovation, alteration, and addition to buildings, which may involve barrier-free requirements. It is the responsibility of the building owner to ensure compliance with required building standards. Refer to the National Building Code (NBC) 2015 for more information.

Yes  No  N/A
F4.17 Does the camp comply with other regulations that the Saskatchewan Environment, Public Health and Safety Department deems necessary to apply to the camp’s local situation? This includes sewage and waste disposal. Yes  No  N/A
F4.18 Are all vehicles used by the camp, whether owned by the camp or otherwise, registered and insured as per SGI regulations? Yes  No  N/A
F4.19 Do camp-owned vehicles used for camp-related work, including the transportation of campers, comply with all regulations for the registering and insuring of such vehicles? Yes  No  N/A
F4.20 Do all staff driving camp-owned vehicles for the purpose of transporting campers hold a Class 4 licence and are at least 18 years old?

Class 4 is a passenger safety-focused licence and, therefore, recommended for meeting industry standard when transporting campers.

Yes  No  N/A
F4.21 Does the camp ensure adequate supervision in transportation units by providing at least one other staff member, in addition to the vehicle driver, for supervision of camper? Yes  No  N/A

PROGRAM ENDORSEMENT

Program Endorsement applies to all camps that:

  1. Operate a program whether on their site or a different site,
  2. Or are day camps/day trips that are not overnight travel programs.

Compliance with the Facility Endorsement is required for successful Program Endorsement. In the event of a program operating on a rented/leased facility, it is the responsibility of the program to ensure that the facility on which they operate is in compliance with the Facility Endorsement.

P1.0 Facility

P1. 1 Does the facility on which the program is operating meet compliance with the Facility Accreditation standards as outlined in the SCA Accreditation Manual? Yes  No  N/A

P2.0 Personnel

P2.01 Are all cabin leaders at least 16 years of age at the commencement of employment? Yes  No  N/A
P2.02 Does the camp have a pre-camp, on-site staff training program? Yes  No  N/A
P2.03 Does the camp provide a staff manual to each staff member that includes?

a)       Camp objectives

b)       Personnel policies

c)       Sample schedules

d)       Job descriptions

e)       Emergency procedures including fire, missing children, accident/injury, medical emergency, death, and other emergencies pertaining to program areas (e.g., waterfront, high ropes course, swimming pool, archery, etc.)

Yes  No  N/A

P3.0 Supervision

P3.01 Are campers adequately supervised at all times? Yes  No  N/A
P3.02 Does your camp meet the following cabin leader-to-camper ratios, as applicable?  (CITs are not counted in calculation.)

a)       7 years of age and under: one (1) cabin leader to a maximum of six (6) campers.

b)       8 years of age and over: one (1) cabin leader to a maximum of eight (8) campers.

c)       For campers with special needs: no fewer cabin leaders than above, maybe more, depending on the camper’s abilities.

 

Yes  No  N/A
P3.03 Is the residence of each cabin leader within reasonable proximity to the campers he or she is responsible for?

It is necessary to ensure adequate supervision at all times, including overnight. This means that a cabin leader is close enough to their campers to be alerted if any type of situation arises where a camper or campers need assistance.

Yes  No  N/A
P3.04 Does the camp evaluate the supervision requirements and level of risk for each activity to ensure proper supervision? Yes  No  N/A

P4.0 Protection Policies

P4.01  Does the camp have a written policy regarding the disclosure of abuse by a child that complies with federal and provincial law? Yes  No  N/A
P4.02  Does the camp have a written policy for dealing with situations where staff have reasonable grounds to believe a child has been abused? Yes  No  N/A
P4.03    Does the camp have a written policy for dealing with bullying? Yes  No  N/A

P5.0 Inclusion

The SCA encourages the evaluation and addressing of barriers and constraints that prevent the accessibility of and participation in a camp’s programs. These barriers could be related to the ability, socioeconomic status, culture, race, gender, sexual orientation, geographic location, or age of participants.

P5.01 Does the camp have a written policy/procedure showing that the decision on whether a camper or staff member can attend camp is based on a systematic individual assessment of needs and suitability of the camp for that individual, as opposed to just using the condition label? Yes  No  N/A
P5.02 Does the camp have a written policy/procedure showing an understanding of what barriers may be imposed by the camp’s site, facilities, staffing, programs, and other resources? Yes  No  N/A
P5.03 Is the camp able to demonstrate that:

a)       External services were contacted in an attempt to access support services to include an individual camper with special needs where the support would have allowed inclusion?

b)       OR if support services were not available or the camp was unable to provide a positive camp experience for the individual, the camp provided the family with at least one contact name and number to assist their search for an alternative camp opportunity?

Yes  No  N/A

P6.0 Medical Services

P6.01   Does the camp have at least one staff member on site at all times who holds a minimum medical qualification of a current recognized Standard First Aid Certificate, or equivalent, with CPR-C? Yes  No  N/A
P6.02 Does the camp have a documented policy and procedure for infection control/management of communicable disease?

It is recommended by the SCA that the following should be included in your policy, but not limited to:

a)       Infection prevention and control, methods of isolation/management, and communications with Communicable Disease Control (Saskatchewan Health Authority), parents/guardians, and camp staff.

b)       Effective handwashing, use and disposal of gloves, sharps, and contaminated items, and washing clothing, surfaces, and other contaminated items.

Yes  No  N/A
P6.03 If a camp is isolated further than 150 km from the nearest medical facility, do they have a doctor or registered nurse on site at all times? Yes  No  N/A
P6.04 Has contact been made with a local physician, medical clinic, or hospital emergency department and/or other emergency services to notify them of the camp’s operations and the possible need for future services? Yes  No  N/A
P6.05 Are all staff trained in procedures to follow in the event of health or other emergencies that have the potential to affect camper safety?

All staff should be aware of the camp’s expectation for health care/first aid and staff responsibility related to the health of campers (both emergency and non-emergency situations). Training for all staff should be provided at the camp in agreement with these expectations.

It is the further recommendation that staff training includes a basic First Aid/CPR C course or that a current First Aid/CPR C certificate be a prerequisite for the commencement of employment.

Yes  No  N/A
P6.06 Are all medications kept in a locked storage area out of reach of campers and dispensed only by authorized staff?

It is the SCA recommendation that any staff authorized to dispense medications are properly trained to do so if formal medical training has not been obtained (i.e., LPN, RN, or EMT).

Consider training through the Med Assist certification offered online by SARC Learning Central or a similar course.

Yes  No  N/A
P6.07 Are all medical records kept in a locked but easily accessible file/room? Yes  No  N/A
P6.08 Does the camp have a written record of each accident and illness, including any medical treatment given? Yes  No  N/A
P6.09 Are parents and/or guardians notified of any serious illness or injury, if possible? Yes  No  N/A
P6.10 Is a medical form filled out by all staff before they go to camp, including statements of limitations and how these would affect activities? Yes  No  N/A
P6.11 Is a medical form filled out by/for all campers before they go to camp, including statements of limitation and how these would affect activities? Yes  No  N/A
P6.12 Does the camp keep parental/guardian medical release forms on record, including the policy that in the event of an accident requiring medical attention, the parent(s)/guardian(s) will be notified as soon as possible? Yes  No  N/A

P7.0 General Program

P7.01 Is there a registration or information form collected for each camper? Yes  No  N/A
P7.02 Is there a permanent record of all campers on file (excluding rental participants)? Yes  No  N/A
P7.03 Does the camp program stem from the stated objectives of the camp, with specific and general activities related to the achievement of these objectives? Yes  No  N/A
P7.04 Are the campers given the opportunity to provide input into the camp program? Yes  No  N/A
P7.05 Does the camp program permit the camper to have a progressive learning experience by building on past knowledge? Yes  No  N/A
P7.06 Does the camp program include both energetic and quiet activities? Yes  No  N/A
P7.07 Does the camp program include individual activities, small-group activities, and activities involving the whole camp? Yes  No  N/A
P7.08 Does the camp program make provision for adequate midday and nighttime rest periods for both staff and campers? Yes  No  N/A
P7.09 Does the camp program include activities that involve creative outdoor living and  that foster appreciation and care of our natural environment? Yes  No  N/A
P7.10 Does the camp provide an opportunity for campers and staff to evaluate the program and retain copies of evaluations completed?

Through reflection and evaluation, a camp will improve the safety, program, and experiences for their campers. Evaluations should happen in informal and formal ways that may include informal chats with participants, staff reflections and discussions, surveys, or formal evaluations.

Yes  No  N/A
P7.11 Does the camp provide a Cabin Leader-in-Training or other leadership development program? Yes  No  N/A

P8.0 Boating

Definitions:  
Pleasure Craft (motorized): Any watercraft/vessel that is designed to transport or carry individuals and is powered by mechanical means.
Pleasure Craft (non-motorized): Any watercraft/vessel that is designed to transport or carry individuals and is not powered by mechanical means.
P8.01 Does the camp comply with Transport Canada and Canadian Coast Guard regulations regarding all pleasure craft (motorized and non-motorized) activities, including the licensing of drivers? Yes  No  N/A
P8.02 Is the sailing program under the direction of a person with a high level of skill and experience in sailing?

Program leaders should be knowledgeable, skilled, and able to instruct and supervise participants in sailing activities and equipment use. Program leaders must understand their responsibilities, the camp’s sailing program policies, and emergency procedures.

Training outside of the camp’s setting can be found at Sask Sailing or other similar organizations.

Yes  No  N/A
P8.03 Is the canoeing program under the direction of a person with a high level of skill and experience in canoeing?

Program leaders should be knowledgeable, skilled, and able to instruct and supervise participants in canoeing activities and equipment use. Program leaders must understand their responsibilities, the camp’s canoeing program policies, and emergency procedures.

Training outside of the camp’s setting can be found through Paddle Canada, which offers canoeing programs for introductory, intermediate, and advanced skill levels, as well as opportunities for instructor certification.

Yes  No  N/A
P8.04 Are all non-motorized pleasure craft programs under the direction of a person with high level of skills and experience?

Program leaders should be knowledgeable, skilled, and able to instruct and supervise participants in program activities and equipment use. Program leaders must understand their responsibilities, the camp’s program policies, and emergency procedures.

Training outside of the camp’s setting can be found through Paddle Canada, which offers programs and courses for the following disciplines: canoeing, kayaking, and stand-up paddling.

Yes  No  N/A
P8.05 Is all boating equipment in use kept in good repair? Yes  No  N/A
P8.06 Do all boating programs have written instructions for safety and proper usage? Yes  No  N/A

 

P9.0 Water Skiing/Wakeboarding

P9.01 Is the water skiing/wakeboard boat manned by two people (driver and observer)? Yes  No  N/A
P9.02 Does every participant wear an approved personal floatation device (PFD)? Yes  No  N/A
P9.03 Are all proper land drills and emergency procedures taught to every skier, boat driver, and observer? Yes  No  N/A
P9.04 Is all equipment visually inspected prior to each use to ensure safety? Yes  No  N/A

P10.0 Waterfront and/or Pool

Definitions:  
Head Lifeguard: A person (aged 17 or older) on duty at the pool or waterfront and is in charge of the prevention and effective rescue response in emergencies including first aid and treatment and holds a current National Lifeguard Award (NLA), or Red Cross equivalent, and is at least 17 years old with 100 hours of lifeguard/lifesaving experience at the commencement of employment.
Aquatic Director: A competent adult (aged 18 or older) who is responsible to actively supervise pool and waterfront activities, managing risk and aquatic emergencies, and holds a minimum, current First Aid/CPR C certification.
Lifeguard:                                               Person(s) aged 16 or older who holds a current National Lifeguard Award (NLA) certification, or Red Cross equivalent, and assists in the supervision of the pool and/or waterfront activities.
Lifesaver:                                                Person(s) aged 16 or older who holds a current Bronze Cross award, or Red Cross equivalent, and assists in the supervision of the pool and/or waterfront activities.
P10.01 If the camp has a swimming pool, does the camp comply with the current Provincial Swimming Pool Regulation, (1999 – updated 2012) and hold a current required licence to operate?

Note: to obtain a licence, a swimming pool safety plan must be prepared in accordance with the regulations.

Yes  No  N/A
P10.02 If the camp has a waterfront, does the camp have a waterfront safety plan? Yes  No  N/A
P10.03 Are all swimming activities (for campers aged 17 and under) supervised by:

a)  A head lifeguard

b)  And an aquatic director (aged 18 or older) if the head lifeguard is under the age of 18?

*The head lifeguard and aquatic director can be the same person if the individual is aged 18 years or older at the commencement of the responsibility and meets the requirements of each defined position.

Yes  No  N/A
P10.04 Are all head lifeguards, aquatic directors, lifeguards, and lifesavers trained in operational and emergency procedures as outlined in the swimming pool and/or waterfront safety plan? Yes  No  N/A
P10.05  Are all lifeguards and lifesavers free of all other duties while lifeguarding/lifesaving? Yes  No  N/A
P10.06 Does the swimming pool and/or waterfront have a spine board and a first aid kit in the vicinity? Yes  No  N/A
P10.07 Are all swimming areas kept free from glass, wastes, garbage, etc. and inspected daily? Yes  No  N/A
P10.08  Is permission obtained from the Saskatchewan Water Security Agency for the use of chemicals for algae and weed control in waterfront swimming areas? Yes  No  N/A
P10.09 Are all swimming areas clearly marked? Yes  No  N/A
P10.10   Are swimming rules visibly posted and enforced? Yes  No  N/A
P10.11 Are practices and equipment used for swimming activities compliant with the standards of the Lifesaving Society, the Canadian Red Cross, and/or the Canadian YMCA? Yes  No  N/A
P10.12 Are all distance swimmers accompanied by two persons in a boat, one being a qualified swimmer and carrying lifesaving equipment? Yes  No  N/A

P11.0 Archery and Riflery

P11.01 Is the archery program under the direction of a person with a high level of skill and experience in archery?

Program leaders should be knowledgeable, skilled, and able to instruct and supervise participants in archery safety, range safety, equipment use, communication, and range commands. Program leaders must understand their responsibilities, the camp’s archery program policies, and emergency procedures.

It is recommended that formal training be obtained outside of the camp’s training (i.e., Range Officer Certification, Basic Archery Instructor (BAI) NASP Certification).

Yes  No  N/A
P11.02 Is the archery equipment stored in a locked cabinet and maintained in good condition? Yes  No  N/A
P11.03 Does the camp have policies in place for archery and riflery programs? Yes  No  N/A
P11.04  Does the camp comply with current federal and municipal regulations governing the use and storage of guns and ammunition, including proof of registration? Yes  No  N/A
P11.05 Is the riflery program under qualified supervision?

Program leaders should be knowledgeable, skilled, and able to instruct and supervise participants in riflery safety, range safety, equipment use, communication, and range commands. Program leaders must understand their responsibilities, the camp’s riflery program policies, and emergency procedures.

Camps must determine the types of firearms being used in their riflery program and hold the proper certification and authorization for running programs. It is recommended that formal training be obtained outside of the camp’s training (i.e.. Saskatchewan Hunter Education Program, Range User Course, Range Safety Officer Course, Canadian Firearms Safety Course) and that the riflery program leader holds a current Possession and Acquisition Licence (PAL).

Yes  No  N/A

P12.0 Axe Throwing

P12.01 Is the axe throwing program under the direction of a person with a high level of skill and experience in axe throwing?

Program leaders should be knowledgeable, skilled, and able to instruct and supervise participants in axe throwing safety, range safety, equipment use, communication, and range commands. Program leaders must understand their responsibilities, the camp’s axe throwing program policies, and emergency procedures.

Although there are no safety courses related to the discipline of axe throwing at this time, information regarding general safety and conduct should be consulted and understood from outside sources (i.e.. International Axe Throwing Federation, World Axe Throwing League).

Yes  No  N/A
P12.02 Is the axe throwing equipment stored in a locked cabinet and kept in good condition? Yes  No  N/A
P12.03 Does the camp have policies in place for the axe throwing program? Yes  No  N/A

P13.0 Climbing Structures

Climbing structures including climbing walls, ropes courses, bouldering walls, zip lines, and other similar challenge/adventure courses must operate with the safety of participants as top priority. Industry standard should be considered regarding: design/installation, inspection, training, and programming. Camps should consult the current standards of the Association for Challenge Course Technology (ACCT) for the operation of climbing structures and consult the services of certified challenge course professionals (i.e.. Adventureworks! Associates Inc., Challenges Unlimited Inc. (CUI)).

P13.01 Are all climbing activities supervised and controlled by an individual(s) with a high level of experience and training?

Program leaders must receive proper instruction for their role including how to instruct and supervise climbing activities with an understanding of climbing safety, equipment safety and inspection, the camp’s program policies, and emergency procedures.

It is recommended that program leaders have hands-on practice and training supervised by a certified instructor. Certification verifies that the knowledge and skills being taught and practiced meet current industry standards.

Yes  No  N/A
P13.02 Is all climbing equipment only used for its designed function/use? Yes  No  N/A
P13.03 Is all climbing equipment visually inspected prior to each use to ensure safety? Yes  No  N/A
P13.04 When helmets are used, does the camp have a policy/procedure for cleaning them? Yes  No  N/A

P14.0 Horses

Horsemanship programs must operate with the safety of the participants and horses as top priority. Instructor/coach training, facility accreditation standards, and certification opportunities regarding industry standards should be consulted (i.e.. Saskatchewan Horse Federation, Equestrian Canada, Certified Horsemanship Association).

P14.01 Are all horse-related activities supervised and controlled by an individual(s) with a high level of experience and training?

The horsemanship activity leader(s) must be appropriately trained and experienced to instruct and supervise riding programs, understand the camp’s horsemanship program policies and emergency procedures, and be able to accurately evaluate horses for their suitability for the program at the start of each session.

Yes  No  N/A
P14.02 Is all riding equipment only used for its designed function/use? Yes  No  N/A
P14.03 Is all riding equipment visually inspected prior to each use to ensure safety? Yes  No  N/A
P14.04 When helmets are used, does the camp have a policy/procedure for cleaning them? Yes  No  N/A
P14.05 Does the camp have an adequate facility and accommodations conducive for the health and well-being of program horses? Yes  No  N/A

P15.0 Inflatables (including Bumper Balls)

P15.01  Are all inflatable activities supervised and controlled by qualified staff? Yes  No  N/A
P15.02 Is all equipment inspected regularly, maintained, and in good working order? Yes  No  N/A
P15.03 Are all inflatables only used as per manufacturer’s instructions? Yes  No  N/A

P16.0 Other Programming (paintball, skateboarding, basketball, etc.)

P16.01 Do all programs falling outside of the scope of this standards manual have policies of operation and/or compliance within said industry standard? Yes  No  N/A

TRAVEL ENDORSEMENT

Travel Endorsement applies to all camps that:

  1. Operate off-site overnight programs (see page 4 for definition)
  2. Or programs that happen away from the main camp property.

Compliance with the Facility Endorsement and Program Endorsement are required for successful Travel Endorsement. In the event of a program operating strictly travel programs, the base (place of storage of equipment, records, and office) is considered the facility.

This endorsement is designed to address the increased risk and liability of operating travel programs where it is not possible to always control the environment and situations that may occur.

T1.0 Trip Leadership

T1.01 Is the trip leader 18 years of age or over, with previous wilderness experience as a leader or assistant leader? Yes  No  N/A
T1.02 Is the assistant trip leader 17 years of age or over? Yes  No  N/A
T1.03   Does the staff-to-camper ratio meet the following requirements?

a)        A minimum of two (2) staff with each trip

b)      And one (1) staff to five (5) campers for participants under 18 years of age.

Yes  No  N/A
T1.04  Does the tripping staff have the necessary skills, camp craft, and survival techniques as required for the trip? Yes  No  N/A
T1.05 Is the tripping staff proficient in the use of map and compass, and is aware of route? Yes  No  N/A
T1.06 Does the tripping staff know the limitations of the campers and staff and their ability to perform under adverse conditions? Yes  No  N/A
T1.07 Does the trip leader have leadership qualities to maintain proper functioning of the group? Yes  No  N/A
T1.08 Does the trip leader have proven ability to handle situations while under stress? Yes  No  N/A
T1.09  Does at least one trip leader possess a current First Aid/CPR-C certificate from St. John’s Ambulance or equivalent?

 

Yes  No  N/A
T1.10 Where water travel/swimming is part of the trip, does at least one person hold a current Bronze Medallion certification, or Red Cross equivalent, or higher?

Swimming and water activities without the use of personal flotation devices  (PFDs) are not recommended unless a staff member with a current National Lifeguard Award (NLA) is present.

Yes  No  N/A

T2.0 Training

T2.01 Does the camp conduct an in-service training program to assess skill levels of campers going on an out-trip? Yes  No  N/A
T2.02  Is each camper aware of the camp procedures for the following?

a)       Expectations on trip

b)      Emergency procedures

c)       Equipment uses

d)      Water safety

e)       Hazards of the environments where they will be

Yes  No  N/A

T3.0 Health and Safety

T3.01  Does the camp director regularly review and evaluate safety procedures and equipment? Yes  No  N/A
T3.02 Do the campers have proper equipment for the trip (e.g., helmets for biking)? Yes  No  N/A
T3.03 Does the trip have necessary equipment and extra supplies for emergency situations? Yes  No  N/A
T3.04 Does the trip leader possess emergency money? Yes  No  N/A
T3.05 Does the trip leader possess emergency phone numbers? Yes  No  N/A
T3.06 Does the trip have a well-equipped first aid kit? Yes  No  N/A
T3.07 Does the trip leader with a current first aid certificate dispense medication for campers, if needed? Yes  No  N/A
T3.08 Does the camp director possess forms signed by parents, which authorize the trip leader to allow campers to receive medical assistance, when necessary? Yes  No  N/A
T3.09 Are the hospitalization numbers for trip leaders and campers carried throughout the trip? Yes  No  N/A
T3.10 Does the trip leader notify the camp director as soon as possible about any significant injury? Yes  No  N/A
T3.11 Does the camp director notify parents immediately of any significant injury to a camper? Yes  No  N/A
T3.12 Does one staff person stay with an injured camper until released to their parents/guardians? Yes  No  N/A
T3.13 Is sufficient flexibility built into the route planning to allow holdovers for unforeseen developments? Yes  No  N/A
T3.14 Are all wilderness trips registered with local authority? Yes  No  N/A
T3.15 Does the trip leader have two up-to-date maps, or one map and GPS, of the area carried in separate places? Yes  No  N/A
T3.16 Are communication devices such as whistles and two-way radios available? Yes  No  N/A
T3.17 On a water trip, is each set of rapids thoroughly checked before a decision is made to run them? Yes  No  N/A
T3.18 On a water trip, does everyone wear a personal flotation device (PFD) when running rapids? Yes  No  N/A
T3.19 On a water trip, does the camp have a procedure to pick up a capsized canoe and its passengers? Yes  No  N/A
T3.20 Is travel prohibited on water during electrical storms? Yes  No  N/A

T4.0 Food Safety

T4.01 Does the trip leader maintain a system of health supervision that includes:

a)       Food preparation, disposal, and nutrition

b)       And sleep/adequate rest?

Yes  No  N/A
T4.02 Does the trip leader know if water is safe for drinking? Yes  No  N/A
T4.03 Is the food taken on the out-trip considered in terms of spoilage and resulting harmful effects? Yes  No  N/A
T4.04 Does the group avoid eating unknown food and plants? Yes  No  N/A
T4.05 Does the trip leader know if wildlife is in the area, and if so, instruct campers to properly store food? Yes  No  N/A

T5.0 Campsites

T5.01 Is the campsite free from unnecessary hazards? Yes  No  N/A
T5.02  Is permission to use land obtained if necessary? Yes  No  N/A
T5.03 Is the campsite properly drained? Yes  No  N/A
T5.04  If fires are permitted in an area, are fires built on rocks or in sandy soil to prevent fires spreading through roots? Yes  No  N/A
T5.05 Are fires put out completely by water and not by smothering? Yes  No  N/A
T5.06 Is the fire index known for the area? Yes  No  N/A
T5.07 Is the campsite left cleaner than it was found? Yes  No  N/A
T5.08 Are low-impact camping practices followed?

a)       Using old campsites rather than establishing new ones

b)       All non-biodegradable and non-disposable materials packed out

c)       Always using biodegradable soap in water systems

d)       All food scraps, dishwater, fish remains, and human waste buried

Yes  No  N/A
T5.09 Is the use of living trees and/or boughs prohibited for building bivouacs? Yes  No  N/A
T5.10 Are all trees protected and not slashed to mark trails? Yes  No  N/A
T5.11 Are sanitary procedures concerning personal cleanliness and human waste explained to group? Yes  No  N/A
T5.12 Are latrine areas well defined and a system arranged for use? Yes  No  N/A
T5.13  Are campers made aware of environment conditions and know their responsibilities for protection and preservation of the environment? Yes  No  N/A

Appendix 1

Agencies and Government Department Listings

Please note that every possible effort has been made to ensure accuracy, however, government agencies often change names and telephone numbers.

1. General Resources
Government of Canada General Inquiry
www.canada.ca/
(800) O-CANADA
Government of Saskatchewan General Inquiry
www.saskatchewan.ca/
(800) 266-0695
4. Health and Safety
Ministry of Health General Inquiries (800) 667-7766
Occupational Health and Safety (Government of SK) (800) 567-7233
WorkSafe Saskatchewan (800) 667-7590
Inter-jurisdictional Support Orders (Government of SK) (866) 229-9712

Child Abuse reports should be made to your local RCMP office or Social Services office.

Child Protection

Reporting abuse, neglect, interpersonal violence

Report all incidents of suspected, observed, or disclosed abuse to your nearest Ministry of Social Services Office, First Nations Child and Family Services Agency, or local police/RCMP.

 

After Hours Crisis Centre: Prince Albert: (306) 764-1011

Saskatoon : (306) 933-6200

Regina: (306) 569-2724

Canada Food Guide
Food Safety (Government of SK)
Contact your local Public Health Inspector
6. Program
Paddle Canada (888) 252-6292
Transport Canada − Safe Boating (800) 267-6687
Swimming pool safety

Contact your local public health inspection office

Canadian Red Cross Society – First Aid Training Saskatoon (306) 668-0720

Regina (306) 721-1600

Life Saving Society − Saskatchewan (306) 780-9255
Canadian YMCA − Saskatoon (306) 652-7515
Saskatchewan Association for  Firearm Education – Regina (306) 352-6730